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How to Assign Booth Spaces to Applicants on Eventeny

Sarah Kipling
  • Updated
 
After placing your booths on your map, the next step is to assign vendors, sponsors or other applicants to them. You can assign booths directly in the map editor or through individual submissions.
 
 

Table of Contents

Summary of the Booth Assigning Feature

Getting Started

How to Assign Booths Via the Map Editor

How to View the Assigned Applicant or Remove them from the Booth

How to Assign Booths Via an Individual Submission

 

Summary of the Booth Assigning Feature:

In a Nutshell: 

After placing your booths on your map, the next step is to assign vendors, sponsors or other applicants to them. You can assign booths directly in the map editor or through individual submissions.

Once your applicants are assigned, they will be visible to the public on your map on your event page. If you wish to keep your vendors a secret though, you can hide them on your event page as well.

 

How to Access this Feature:

In the Map Editor

  1. Make sure you are logged into Eventeny.
  2. Navigate to the map you would like to assign booths in.
  3. Click on the blue "Edit Details" button to access the map editor.
  4. Click on the booth you would like to assign an applicant to.

In an Individual Submission

  1. On the left sidebar of your event dashboard, click on the Artists, Vendors & Exhibitors, Sponsors or Other Applications tab.
  2. Click on Submission List or Deals.
  3. Select the submission you'd like to assign to a booth (the applicant must be approved before assigning to a booth).
  4. Scroll down until you see the "Booths/Spaces" header.
  5. Click on the blue "+ Booth/Space" button, select an available space for the applicant, and click submit.

 

How to Use this Feature:

In the Map Editor

  1. Select an available booth to assign to an applicant.
  2. A separate modal will appear on the right side of the map editor allowing you to select from vendors, sponsors or other applicants.
  3. Select the applicant to be assigned to the booth.
  4. When you click on the booth, the applicant assigned will show on the bottom of the left sidebar. You can view the submission or remove the applicant which unassigns them from the booth.

In an Individual Submission

  1. Navigate to the submission (applicant) you wish to assign a booth to.
  2. Click "view submission" to the right of the submission.
  3. Scroll down to the "Booths/Spaces" header.
  4. Click "+ Booth/Space."
  5. Select the booth you wish to assign to the applicant and click submit.

Want to learn more about assigning booths? Continue to the full article below!

Skip to Next Steps.

 

Getting Started

1. Make sure you are logged in to Eventeny.

2. At the top of the home page, hover over "My Events" and select the event you wish to assign booths to.

 

an image showing users where to click to find their events tab on the home page

 

3. This is your event dashboard. On the left sidebar, under the "Home" tab, click "Maps."

 

an image showing users where to click to access their maps section to the left side bar under the home tab

 

4. On your maps page, click the blue ✎ Edit Details button at the bottom of the map you wish to assign booths to.

 

an image showing users to click the edit details button at the bottom of the map of their choosing

 

How to Assign Booths Via the Map Editor

Before you can start assigning, remember that you have to create the booths first as well as approve the applicant you wish to assign.

1. Now that you are in the map editor, go ahead and start assigning booths to applicants by clicking on a booth.

 

an image showing users to click on a booth to assign a vendor to

 

2. A criteria window should pop up to the left with booth information. Scroll all the way down and click the blue + Assign button.

 

an image showing users to click the blue assign button after they have selected the booth on the left side bar

 

3. The booth assignment window will pop up to the right of the map editor screen.

Select the applicant type at the top of the modal: Artist, Vendor & Exhibitor, Sponsor or Other Applicant.

Below that you will find a list of approved applicants. Select which one you would like to assign the booth to by clicking the "+ Assign" button to the right.

 

an image showing users what the assign window looks like with a list of approved applications to choose from. The artists, vendors, and exhibitors tab is also highlighted at the top

How to View the Assigned Applicant or Remove Them from the Booth

1. Once you've assigned the booth, the right pop-up window will disappear, and the map will automatically save. To view what applicant is assigned to which booth, simply click on the booth on the map.

The left sidebar will now show who has been assigned under the "Assignment" tab at the bottom. Here you can view the submission, which will take you to the applicant's submission.

At the top right of the assignment, you can also remove the applicant from the booth.

 

an image showing users where to find the assigned vendor information after they have already been assigned at the bottom of the left side bar. The remove and view submission buttons are highlighted

 

How to Assign Booths Via an Individual Submission

1. You can also assign booths by clicking "Submission list" or "Deals" under the Artists, Vendors & Exhibitors, Sponsors or Other Applications tab on your event dashboard.

 

an image showing users where to click to access the submission lists for artists, vendors, and exhibitors

 

2. Select an approved submission by clicking "view submission" to the right of the applicant (for sponsor deals, just click the business name).

 

an image showing users a submission list example and to click view submission when they want to assign a booth

 

3. Scroll down until you see "Booths/Spaces." It is the second to last section above "Office Notes" at the bottom. To assign a booth or space to the selected vendor, click "+ Booth/Space" to the right of the section.

 

an image showing users where to fiind the booths and spaces section on a vendor's submission page

 

4. A separate window should pop up to allow you to make your booth selection(s). If you have multiple maps for your event, make sure you have the correct map selected on the drop-down menu above the map.

5. Select the booth you want to assign the applicant to on the map. The ones that are available will be slightly illuminated, whereas the ones that are not available will be darkened. 

6. When you are satisfied with your selection(s), click the blue ✔ Submit button at the bottom. 

 

an image showing users what the booth assigning window looks like with the map selection, booth lineup, and submit button all highlighted

 

7. You can now see the booth you have selected for the applicant on their submission page. If you change your mind, simply click the "x remove" button in red text to the right of the booth section.

 

an image showing users what it looks like when they have assigned the booth on the vendor's submission page and the remove button is highlighted to indicate they can remove it if needed

 

Recommended Next Steps:

How to Make a Copy of Your Map

About the Maps Page

Toggle Between Several Maps in the Map Editor

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