A Master Guide to Using the Eventeny Maps Solution for Event Organizers

 

Welcome to the Eventeny Maps Master Guide! This article will walk you through everything you need to know to create a fully custom map for your event.

Not only will we cover how to create your first map, but we also go over details that make your map fully functional like create booths and assigning them.

Further, the ability to create as many maps as you'd like makes organizing and managing your event(s) that much easier.

 

To learn more about a topic, simply click the subheadings to be taken to the corresponding article!

 

Getting Started: The Maps Page

You will first need to know how to get to your Maps page on your event dashboard. 

1. Make sure you are logged in to Eventeny.

2. At the top of the home page, hover over the "My Events" tab and select the event you wish to work with or create a map for.

 

 

2. You are now on your event dashboard. On the left sidebar, select "Maps" under the "Home" tab.

 

 

3. This is your Maps Page, where all the maps you create will populate. You can create as many maps as you'd like by clicking the blue "+ New Map" button.

• To access the Map Editor, click the blue "✎ Edit Details" button at the bottom of the map you would like to work on.
  
  
• At the top of each map preview (from left to right, top to bottom), you can see the visibility status, how many sections the map has, how many booths/spaces, if the map is live or in draft mode, and a description of the map.
  
  
• At the bottom of each map preview (from left to right, top to bottom), preview the map as if you were an attendee, make a copy of the map, share the map's link, remove the map, print it out, and export its data.
  
  
• At the top right-hand corner of the Maps page, "Options" allows you to embed the map(s) onto your website and watch a tutorial video.

 

 

Note: When you're ready to launch your event, make sure your map(s) is toggled to "Live" mode. If it is toggled to "Draft" mode, no one will be able to see it!

 

Creating a Map

Now that you know how to access your Maps page, it is time to create your first map. 

1. On the Maps page, click the blue "+ New Map" button at the top right corner. If this is your first map, this button will appear in the middle of the page as well.

 

 

2. This is your Map Editor. It is complete with a left side bar containing seven different features representing various elements of creating a successful map.

• To begin your map, you first have to lay the foundation by starting with the Information and Background features.
  
  Information will prompt you to title your map, write a description, and set the visibility settings (public or private).
  
  Background allows you to create a custom background, upload a premade map, or use Google maps. You can also scale your entire map or just a portion here.
  
  
• To the right, where the map is, there are X and Y rulers running horizontally and vertically to help create grid lines for alignment and with scaling your map.
  
  
• "File" at the top left of the map section offers a few shortcuts such as sharing your map, accessing keyboard shortcuts, map preview, and print. You can also exit the map editor, which is at the bottom of the left side bar as well.
  
  Lastly, there is an option to revert to the previous map version when you want to compare.

 

 

 

 

Note: Unsure about the "Visibility Settings?" Public means anyone and everyone can see the map. Private means only those you share the map's link with will be able to see it!

 

Creating Booths/Spaces

The next step in your map creating journey is to create booths or spaces for your artists, vendors, and exhibitors.

1. On the left sidebar, select the "Booths" feature. It's the third one down.

• You have the option of creating a singular booth or multiple booths at once.
  
  
• When you create booths, they will all populate next to the Booths feature.

 

 

2. For single booths, the left sidebar will prompt you to fill out some information about the booth: title, description, amount (price of the booth), whether or not you want to pass fees, and whether or not you want to block or open the booth for selection. 

• The toolbar at the top of the map allows you customize the booth in terms of size, shape, colors and opacity. To the far right, you can choose to adjust the alignment of the booth, duplicate it, or delete it.

 

 

3. For multiple booths, the map's opacity will adjust for you to draw a line (straight or free hand) to represent where your booths will be. Once you've drawn the line, enter the number of booths you'd like to place in the left sidebar. You will then be asked to title them below that.

• Like single booths, you can fully customize multiple booths at once as well via the top toolbar. Don't forget to hit ✔ Save!
  
  
• To price multiple booths, you'll have to click on them individually to be taken to the details window on the sidebar (same as single booths).

 

 

Note: Every event organizer (EO) is different when it comes to allowing vendors to choose their own booths. If you happen to be one that doesn't allow it, simply choose the "yes" option in the "Block booth selection" prompt (tip: you can also do this in applications!)

 

Assigning Vendors to Booths/Spaces

Now that you have created your beautiful set of booths, it's time to assign them to your vendors! This part only applies if you have decided not to allow your vendors to select their own booths. 

1. While you're still in the "Booths" feature, select a booth and scroll to the bottom of the side bar until you see the blue "+ Assign" button. Go ahead and click on it to start assigning booths.

 

 

 

2. A separate window will appear to the right of the map editor with a list of all of the possible individuals you can assign to the booth. Click the blue "+ Assign" button to assign them to the booth you selected.

Keep in mind there are tabs at the top where you can choose to assign a vendor, sponsor, or other. Since we are referring to vendors, we have it switched on to the vendors tab. The same steps apply if you wanted to assign a booth to a sponsor, etc.

 

3. Now when you select the booth and scroll to the bottom of the left sidebar like before, you will see its assignment.

• When you click "View submission," you will be taken to the corresponding vendor's application and be able to view their details.
• If you change your mind or selected the wrong vendor, you can always click the "x remove" button written in red text.

 

 

Note: You can also assign booths outside of the map editor! Just go to your submission list, choose a vendor, and scroll all the way down until you see "Booths/Spaces." From there, click the blue "+ Booth/space" button at the top right corner and you will be able to see the connected map and assign any available booths.

 

Adding Elements to Your Map

Elements make your map look like a map! You can highlight important areas like bathrooms and ATMs or decorate it with pictures and text.

Sections/Icons

1. Sections and icons are similar to use. They are used to indicate relevant areas on your map. The only difference is that sections use text to label areas, whereas icons use pictures. Both sections and icons are located on the left sidebar.

 

 

Section

 

Icon

 

2. You can edit the colors, opacity and size of both sections and icons via the toolbar at the top of the map. Since sections use text, you can edit the text color, shape, and size for them as well. 

On the far left of the toolbar, you can adjust the section or icon's alignment, duplicate it, or delete it.

 

 

3. Like booths, sections will populate under the blue "+ new section" button. Icons have a "My Icons" tab in which you can see the icons that have been placed on your map.

 

 

Pictures/Text

1. Pictures and text can be used to add the finishing touches to your map. For example, pictures can add visual interest whereas text can be used to add more information like a map key or section descriptions.

You can find both the pictures and text feature as the last two features on the left sidebar.

 

 

2. You will have to upload a picture from your computer downloads in order to use it on your map. From there, you can adjust the size of the picture. All of your pictures will populate on the left sidebar under the blue "Upload picture" button.

 

 

3. Add text to your map by clicking the blue "+ new text" button at the top of the left sidebar. Right underneath is where all of your text boxes will populate.

Like booths and sections, you can change the background and text color and size for your text via the top toolbar.

 

 

Note: When you add a new text box, it will ask you to "add some text" in the left sidebar. You can only add text directly in the text box, not the sidebar!

 

Toggling Between Multiple Maps

When you create multiple maps on Eventeny, the map editor makes it easy to switch between them, so you don't have to keep going to the map page!

1. In your map editor, there is a little "^" arrow at the very bottom of your map. Go ahead and click that arrow.

 

2. A bottom bar strip should appear with a horizontal list of all of your maps. You can easily switch between them directly in the map editor for easy editing! Just click on the map you want to switch to.

 

 

Exiting the Map Editor

There are a few different ways to exit the map editor.

1. At the bottom of the left side bar.

 

 

2. In the "File" tab at the top left of the map, right before you get to the left sidebar. Just make sure you don't have anything selected on your map to be able to see it!

 

 

3. Lastly, you can also simply hit the back button in your web browser or close your browser if you are done using Eventeny for the day.

 

Note: You do not have to worry about saving your progress or edits in the map editor! It is actually designed to automatically save every change you make, so once you're done, just exit and it will be just as you left it for when you return.

 

Helpful Little Tips

1. You can align any elements on the map by selecting them with the shift key (or using the mouse to click and drag over multiple elements) and using the “Alignment” function of the top bar to align them however you would like.
2. Use the gridlines to your advantage! Elements will snap to the grid as you drag them towards it.
3. You can multi-select any group of elements (booths, sections, icons), then use the top toolbar to quickly bulk resize, rotate, color, or edit text size.

Recommended Next Steps:

Create a Schedule

Create Applications

Publish Your Event