How to Send Bulk Invoices

Locate Your Submissions

1. Make sure you are logged into your Eventeny.com account.
   
   
2. Hover over the "Organize" tab and select the event you wish to send invoices for. 
   
   
   
   

• From your event dashboard, navigate to the left sidebar and select the tab for Artist, Vendors, & Exhibitors, and click on the "Submissions" tab from the drop-down menu.
  
  
  
  
  

Send A Bulk Invoice

1. To send invoices to multiple applicants, navigate to your submissions list and select the desired applicants by checking their individual boxes, or use the checkbox at the top of the list to select all visible applicants at once.
   
   
   
   
2. After selecting the applicants, click on the "Invoice" button. 
   
   
   
   

3. A separate modal will appear. Fill in the following details of the Invoice:
   
   
   
   

   • Title (Required): Enter a descriptive title for the invoice. 

   • Amount (Required): Specify the total amount to be invoiced.

   • Invoice Type (Required): Select the type of invoice from the dropdown menu. Options may include "Payment,"  or "Inkind,". 

   • Fees (Required): Choose the fee handling method from the dropdown. 

   • Description: Provide an additional description or context for the invoice. 

   • Memo: Enter a brief memo related to the invoice. This could be a short note or additional information. This field is also optional. Example: "Payment due within 30 days."

   • Notify Recipient: Toggle to "Yes" to send an email notification to the recipient when the invoice is sent. The default is "No."

   • Mark as Paid: Toggle to "Yes" to mark the invoice as paid upon sending. The default is "No."

   • Send Invoice Button:Click the "Send Invoice" button to finalize and send the invoice to the recipient(s). Ensure all required fields are filled in before clicking this button.
     
     

4. After you send the bulk invoices, applicants will receive an email notification about their invoice. They need to click on the "View Invoice" button in the email to proceed with payment. It’s crucial that they log into their Eventeny account before clicking the button to ensure a smooth payment process.
   
   To assist your applicants, provide them with this helpful guide on how to pay an invoice on Eventeny.com.
   
   
   
   

Manage Your Invoices

1. From the submission list view, click on the applicant that you want to manage an invoice for.
   
   
   
   
2. Navigate to the "Invoices" section of the applicant submission dashboard. For unpaid or marked-as-paid invoices, you can "resend," "edit," or "remove" the invoice, but the "refund" option will not be available. Only fully paid invoices can be "refunded."