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Legacy App - Checking in Artists, Vendors, & Exhibitors

Learn how to check in and check out artists, vendors, and exhibitors at your event using the Eventeny mobile app by scanning QR codes or searching by name or confirmation code.

Download the Eventeny mobile app for iOS or Android

Once downloaded, log in to your existing Eventeny account to get started.

Go to Your Event Administration Page

Make sure your event is set to live (on desktop) for it to be accessible in the app.

Open the Eventeny App and select the event you wish to work with under the "My Events" tab.

A mobile app screen showing a tab titled 'My Events' circled at the top, with an event card below titled 'Taste of the World Night Market' located in Bumpass, Virginia, scheduled for Apr 01-08, 2023.

Click the blue "Manage event" button in the middle of the screen.

A mobile app screen displaying details for the event 'Taste of the World Night Market' in Bumpass, Virginia, scheduled for Apr 01, 9:00 am - Apr 08, 10:00 pm. A highlighted 'Manage event' button is at the center.

Scan Artists, Vendors and Exhibitors to Check-in

This is the Event Administration page. Scroll down until you see the “Artists, Vendors, & Exhibitors” section.

A mobile app 'Settings' screen with various options, highlighting 'Artists, Vendors & Exhibitors' under a section for scanning, searching, and checking in participants.

To begin check-in, have your vendors present their unique QR codes when they arrive. Select the "Scan vendors" option under the Artist, Vendors and Exhibitors section.

A mobile app 'Settings' screen with the 'Scan vendors' option circled under the 'Artists, Vendors & Exhibitors' section for scanning and managing vendors.

Scan the QR code presented to you.

A mobile app screen displaying a QR code scanner focused on a QR code labeled 'Approval Instructions,' with the code's confirmation number visible.

A confirmation screen should pop up that corresponds with the correct vendor. Confirm the information and click the blue "Check-in" button at the bottom.

A mobile app screen showing the profile of an artist, vendor, or exhibitor, including details such as business name 'Melissa LLC,' phone number, and assigned booth 'g1 - Taste of the World Map.' A 'Check in' button is circled at the bottom.

A confirmation will appear to verify check-in success.

A mobile app screen showing the profile of an artist, vendor, or exhibitor with a success pop-up notification reading 'Checked in on Feb 07, 2:00 pm.'

If you mistakenly check in a vendor for whatever reason, you can either remain on the same confirmation page to see a "Check-out" button or repeat the process listed above.

A mobile app screen showing an artist, vendor, or exhibitor profile with a 'Check out' button circled at the bottom of the screen.

Search Check-In/Check-Out

ℹ️ Info

You can also search for a vendor to check-in/check-out manually or confirm information.

Select "Search artist/vendor/exhibitor" under the appropriate tab.

A mobile app 'Settings' screen highlighting the 'Search artist/vendor/exhibitor' option under the 'Artists, Vendors & Exhibitors' section for searching and managing participants.

Search the applicant by name or confirmation code.

A mobile app screen showing a search bar with 'melissa' typed in and a matching result for 'Melissa LLC' displayed below.

Select the appropriate applicant.

Tap “check-in” or simply confirm information.

A mobile app screen displaying an 'Artist, Vendor & Exhibitor' profile for 'Melissa LLC,' including contact details, booth assignment 'g1 - Taste of the World Map,' and a logo. The 'Check in' button is highlighted at the bottom of the screen.

A confirmation will appear to verify check-in success.

To check-out, repeat the above process and select “check-out.”

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