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How to Set Up Dynamic Prices for Recurring Events

Janine Hawkins
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What's In This Article?


 
With the recurring event feature, you can set up fees for items like booths, rentals, and other costs to be charged separately for each event the applicant signs up for. This article assumes that you have already enabled the recurring dates feature for your event and set up your dates. 
 

 

Setting Up Dynamic Prices Per Date 

 

  1. Log into your account on www.eventeny.com and select the event you wish to manage from the "Organize" tab. 

    'My Events' dropdown with an event called 'CosmicCon' highlighted. Below, there are other events like '[TEST] SMALL BIZ CON - Copy'. The menu options to the right include 'Event Management Tools', 'About Eventeny', and 'Helpful Resources'.
     
  2. Next, click on the section titled "Artists, Vendors & Exhibitors" and select "Applications" from the drop-down menu.

    the 'Event Information' page for 'CosmicCon', including event details like the name, location (123 Convention Center, Virginia Beach, Virginia 12345, United States), and the date and time (Jan 19, 2024, 9:00 am - Oct 20, 2030, 6:00 pm). The menu on the left lists options like 'Schedule', 'Maps', and 'Applications', with 'Applications' highlighted.
     
  3. Locate the application you'd like to edit. Click the "Edit application" button, this will take you to the "Application information" page. 

    The 'Applications' section with multiple vendor application cards. There are four visible cards: 'Food Truck', 'Drink Vendor', 'Artist/Artisan Application', and 'Small Business Vendor'. Each card has options like 'Edit application' highlighted at the bottom, along with information about visibility, deadlines, prices, and application status.
     
  4. Scroll down to the "Prices" section. To set up pricing, you can either create a new price by clicking the "+ New Price" button or modify an existing one by selecting the "Pencil" icon.

    A page showing event details with a table listing the selected event date and recurring prices, along with an option to select items.
    A section for selecting event dates and prices, displaying options for different event dates and their respective start and end times.
     

  5. In the pricing modal, use the "Event Series" field to specify which dates the price will apply to.
     

     
    If the price is classified as a "Fixed Fee," the "Event Series" option will not be available in the pricing modal. This option is only accessible for prices categorized as "Booth or Space," "Rental," or "Other." The same rule applies if the installment plan option is enabled then the "Event Series" option will no longer be available in the pricing modal. 



    Pricing details for a single booth, including the charge process, fees, and recurring event tags for Event Date 1 and Event Date 2.

     
  6. Select the dates the price will apply to and click the "Save" button to finalize the changes. 

    A table for editing the pricing of event dates with columns for date, price, quantity, and maximum allowed, along with edit and delete options.

    A section with Save and Cancel buttons, allowing the user to confirm or cancel changes.
  7. After clicking "Save," a table displaying your prices will appear. Here, you can edit each date series by adding unique pricing, setting quantity limits, defining maximum quantities allowed, and specifying charge dates for each occurrence in the recurring event. Use the "pencil" icon to make changes to a specific date series or the "trash" icon to delete it if needed.

    A table for editing the pricing of event dates with columns for date, price, quantity, and maximum allowed, along with edit and delete options.
     

  8. The applicable dates for each price will be displayed on the corresponding pricing card within your application dashboard under the "Recurring Events" field. 

    Pricing details for a single booth, including the charge process, fees, and recurring event tags for Event Date 1 and Event Date 2.

     

  9. From there, applicants can choose the dates they want to participate in during the application process and the prices that are applicable for the date chosen. 

    A section for selecting event dates and prices, displaying options for different event dates and their respective start and end times.
    A page showing event details with a table listing the selected event date and recurring prices, along with an option to select items.

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