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Bulk Approve, Reject, Waitlist and Withdraw Other Applications

Learn how to bulk approve, reject, waitlist, and withdraw other applications on Eventeny, including processing refunds and sending email notifications to applicants.

ℹ️ Plan Availability

This feature is available on the Pro and Premium plans.

To upgrade your plan, reach out to customer support.

ℹ️ Info

This article assumes you have already gone through the process of creating an 'Other' application. If you have not already created an 'Other' application, start here instead.

LOCATING YOUR OTHER APPLICATIONS

Sign in to your Eventeny account.

​From your event dashboard. Click the 'Other Applications' drop-down arrow on the left-hand side and then select 'Submissions list'.

A navigation panel highlighting the 'Submissions list' option under 'Other Applications'.


From the submissions list view, select the applications you would like to approve, waitlist, reject, or withdraw.

A submissions list showing two applications, 'Quality Assurance' and 'Test Account,' both marked as 'Awaiting Decision'.

Once the submissions are selected, the modal show below will appear with the option to approve, waitlist, reject or withdraw the submissions.

Two checked submissions, with options above to 'Approve', 'Reject,' 'Waitlist,' 'Withdraw,' and 'Tag' the applications.

Bulk Approvals

Select the applicants want to approve and click on the "Approve" button.

The submission list interface showing checkboxes for selecting submissions and bulk action buttons for 'Approve,' 'Reject,' 'Waitlist,' 'Withdraw,' and 'Tag'.

Input any approval instructions and/or additional comments that you would like included in the email sent to applicants once the approval is submitted.

The 'Bulk Approve Application' form, with input fields for 'Approval instructions' and 'Comments' to be included in the approval email.

You will then decide whether to immediately charge any applications scheduled for payment at a later date. If you choose to do so, toggle the option to "Yes, charge items set to charge upon approval or charge at a later date."

An approval toggle option asking if chargeable items should be charged upon approval or at a later date, with a toggle switch for 'Yes, charge items'.


Click on "Approve all".

A button labeled 'Approve all' for confirming bulk approval of applications.

Bulk Rejections

Select the submissions that you would like to reject and click on the "Reject" button.

The 'Reject' button is highlighted in red at the top of the submissions list.

Provide a reason for the rejection, then choose the types of refunds to process by toggling next to each option. You can refund payments scheduled upon submission, upon approval, at a later date, or payments processed after an applicant selected a booth.

The bulk reject application page showing fields for 'Reason' and refund options, with 'Reject all' button at the bottom.

Click on "Reject all".

The 'Reject all' button is highlighted on the bulk rejection page.

Bulk Waitlisting

Select the submissions that you would like to waitlist and click on the "Waitlist" button.

A highlighted 'Waitlist' button in a toolbar above a list of applicants, with options to approve, reject, waitlist, withdraw, and tag.


​Provide a reason for waitlisting the application or any message you'd like included in the email to the applicant. Then, click on "Waitlist all" to finalize the action.

A 'Bulk Waitlist Application' form with an optional text field for a reason, followed by a list of applicants and the 'Waitlist all' button.

Bulk Withdrawals

Select the submissions that you would like to withdraw and click on the "Withdraw" button.

A highlighted 'Withdraw' button in a toolbar above a list of applicants, with options to approve, reject, waitlist, withdraw, and tag.


​Provide a reason for the withdrawal, then choose the types of refunds to process by toggling next to each option. You can refund payments scheduled upon submission, upon approval, at a later date, or payments processed after an applicant selected a booth.

A 'Bulk Withdraw Application' form with an optional reason field and a section for refund options. Refund options include refund charges set to charge upon submission, approval, a later date, or booth selection.

Click on "Withdraw all".

The 'Withdraw all' button highlighted in a bulk withdrawal form, with a note below stating not to start another bulk action if one is already running.

ℹ️ Info

Whether the applications are approved, rejected, waitlisted, or withdrawn, the applicants will receive an email notification of the decision.

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