Before You Begin
Download the Eventeny Admin app and sign in with the account that manages the event, or with a team member account that has access to it.
Approve your volunteers. Only approved volunteers can be checked in, so make sure their applications have been approved before the event.
Make sure volunteers are assigned to shifts. Volunteers are checked in for a specific shift, so their shift needs to appear under Department shift assignment before you can check them in.
Select your event
Open the Eventeny Admin app and tap Events in the top left corner. Under the Upcoming tab, select the event your volunteers are working. If you manage more than one business profile, you can use the Select a business profile dropdown to find your event.
Open the QR scanner
Tap Check in in the bottom menu to open the scanner. Point your camera at the volunteer's QR code. If you're in a dark area, tap the flashlight icon in the top left corner.
Check the volunteer in
After you scan the code, the volunteer's profile will appear. Here you'll see their name, number of shifts and hours, their shift assignment, contact information, and any office notes.
Under Department shift assignment, tap Check in under the correct shift. A confirmation message will appear at the top of the screen, and the shift will show the date and time the volunteer was checked in.
If you checked someone in by mistake, tap Undo. When the volunteer finishes their shift, tap Check out.
Tap Scan next QR code at the bottom of the screen to return to the scanner and check in your next volunteer.
Viewing volunteer activity
To see a history of a volunteer's scans, tap the clock icon in the top right corner of their profile. This shows the date, time, and device used for each scan.
Viewing the volunteer list
1. From the Check in screen, tap the guest list icon in the top right corner.
2. On the Guest list screen, tap the Volunteers filter to show only your volunteers. Each volunteer is listed with their name and the department or shift they're assigned to.
To find a specific volunteer, tap the search icon in the top right corner. You can also use the Status filter to narrow down the list.
Tap a volunteer's name to open their profile.
ℹ️ Info: You can also check volunteers in from the guest list instead of scanning their QR code. This is helpful if a volunteer forgot their QR code or it won't scan. Just open their profile from the list and tap Check in under the correct shift.