How to Add Guests & Manage the Guest Repository

How To Add A Guest

1. Log in to your Eventeny account. Hover over the “Organize” tab and select “See all events” from the dropdown.
   
   
    
2. In the left-hand Company Dashboard menu, click “All Guests”.
   
   
    
3. From the All Guests tab, click the + New Guest button to begin entering guest details. The process is split into several sections, each designed to help you manage important information about your guest.
   
   
    
4. Enter the guest’s basic info in the personal information section such as name, contact details, travel info, and any tags or categories you'd like to assign (e.g., stage name, pronouns, DOB, citizenship, dietary notes). Required fields are marked with a red asterisk (*). Click "Next" to continue.
   
   
    
5. Fill in professional contact details in the contact information section for the guest or their representation (e.g., company name, title, phone, email, address). Click "Next" to save and proceed.
   
   
    
6. Add promotional content in the marketing information section and links the guest is known for, including social media and a short bio (e.g., known for, profile URL, Instagram, IMDB, website, video link). Click "Next" to continue.
   
   
    

7. You can associate one or more agencies with the guest. Start by searching for an existing agency in the dropdown list or click the “+ Add” button to create a new one. 

   Please note that a guest can only be linked to one agent, but an agent can be linked to multiple guests.

   
   

8. Once saved, you'll see the agency listed, simply click to select it for this guest. You can choose multiple agencies if needed. After selecting, click "Save" to continue.
   
   
    
9. Search for and select the event(s) you'd like to assign the guest to. If no events are listed yet, please use this guide to create an event. Click "Submit" to finalize and add the guest to your repository.
   
   
    
10. Once you click Submit, you’ll have the option to either view the guest’s profile or create another one.
    
    
    
     
11. If you choose “Check Guest Details,” you’ll be taken to the full guest profile. Here, you can expand or collapse each section using the arrow icon, and edit details by clicking the pencil icon next to any section.
    
    
    
    
    
     
12. If needed, you can delete the guest entirely by clicking the “Delete Guest” button at the bottom of the profile view.
    
    
    
     

Managing The Guest List

1. To manage your added guests, start by clicking on the “All Guests” tab in the Company Dashboard to return to the guest repository page (if you're not already there).
   
   
    
2. On this page, you’ll see a list of all added guests displayed in columns by photo, name, tags, category, agents, and events. You can use the search bar at the top to quickly find a specific guest. 
   
   
    
3. Click the “Options” button in the top right to access the following guest management tools:
   
   
    
   1. Bulk Import Guests: Upload your own spreadsheet or download the provided Excel template. Once filled out, upload and click Save to import your guest list in bulk.
      
      
       
   2. Share Guest List: Click to generate a shareable link to your full guest list, which you can copy and send as needed.
      
      
       
   3. Manage Tags: Create new tags using the "+Add" button, edit existing ones using the pencil icon, or delete tags using the trash icon.
      
      
       
   4. Manage Categories: Create or edit guest categories. You can update category names and assign a color, choose from preset options or enter a custom HEX code. Use the pencil or trash icons to update or remove categories. To add a new category, use the "+Add" button. 
      
      
       
   5. Export: Download your guest list as a file to your computer.
       
   6. Watch Tutorials: Opens a library of how-to videos that walk through key features covered in this article.