How to Create a Schedule

Create A New Schedule 

1. Make sure you are logged in to Eventeny.
   
   
2. At the top of the home page, select the event you want to create a schedule for under the "Organize" tab. If you haven't created an event yet, learn how to here.
   
   
   
   
3. When you arrive at your event dashboard, select "Schedule" under the "Event Programming" tab on the left sidebar.
   
   
   
   
4. When you visit the Schedule tab for the first time, you’ll see a welcome message inviting you to create your event’s schedule. To get started, you can click “Add Single Schedule Item” to add an individual session or “Add Bulk Schedule Items” if you’d like to add multiple sessions at once.
   
   
   
   
5. To begin creating your session, enter a title and choose the visibility (public or private). Next, select your start and end time, with the option to hide the end time from the public if needed.
   
   Add the location where the session will take place, and decide if you'd like to use map elements. Then, write a short description of the session and choose the appropriate type.
   
   Finally, select a track to help organize your schedule.
   
   As you fill in these details, a live preview will show how the session will appear. Once everything looks good, click Next to move forward. 
   
   
   
   
   
   
6. In the Media section, you can enhance your session by adding relevant content and connections. Start by selecting any guests who will be participating in the session.
   
   You can also upload a cover picture to visually represent the session, make sure it’s a JPG or PNG file under 20MB.
   
   If this session is tied to a specific ticket or ticket add-on, you can link those here to help manage access.
   
   Finally, choose a video type if you're including a livestream or conference link. Once you’ve completed this section, click Submit to save your session.
   
   
   
   
7. Once you have submitted the details of the session, you will have the option to "check session details page" or "create another one". 
   
   
   
   
8. You can continue adding more schedule items or sessions to build out your full event schedule. Repeat the process as needed until your entire program is in place.

Import An Existing Schedule 

1. If you already have a schedule prepared, you can quickly import your sessions by clicking the "Add Bulk Schedule Items" button. 
   
   
   
   
2. From there, you’ll have the option to download and use Eventeny’s Excel template or upload your own spreadsheet of schedule items to streamline the process.
   
   

Managing Your Schedule

1. From the Schedule Dashboard, you can easily manage and organize your event sessions. Use the search bar to find sessions by name, track, types, or guest.
   
   
   
   
2. Apply filters to view sessions based on their track, types, location, or status.
   
   
   
   
3. You can manage your schedule visibility by toggling between the Draft and Live status, and toggling between Public and Private views. You can also switch to List View & Day View based on your preference. 
   
   
   
   
4. Each session displays its time, title, location, and type, helping you quickly review and make updates as needed.
   
   
   
   
5. To edit a session, simply click on it from the schedule dashboard. A session preview will appear, where you can select the Edit button to make changes or click the trash icon to delete the session if needed.
   
   
    

   When you update a live event schedule, attendees receive instant push notifications to their phones to keep them informed. Notifications are sent for changes to the schedule's title, location, time, or status. Additionally, a notification is sent when a new schedule is created for the event.
   
   
   
   

6. You can manage your event schedule in several other ways by clicking the three-dot menu in the top-right corner. Here's what each option allows you to do:
   
   
   
   
   
   

   1. 1. Upload Schedule: Use this option to upload a spreadsheet of schedule items using the Eventeny template or your own format to quickly populate your schedule.
         
         
         
         

      2. Edit Bulk Schedule: This lets you view and edit multiple schedule items in one place for faster updates and organization.
         
         
         
         
         

      3. Manage Tracks: Create, edit, or remove tracks to categorize your sessions and help attendees filter by interest or topic.
         
         
         
         

      4. Manage Types: Add or adjust types to better organize your sessions and allow easier sorting on the event schedule.
         
         
         
         

      5. Export: Download a copy of your current schedule as a spreadsheet for offline use, backup, or team collaboration.
         
         

      6. Watch Tutorial: Access a guided video walkthrough on how to create or manage your schedule effectively.

Share & Embed the Event Schedule 

1. The Share & Embed feature allows you to easily distribute your event schedule by generating a shareable link or embedding it directly onto your own website.
   
   
   
   

    

2. Use the "Share" tab to copy a link to your selected sessions. You can choose which sessions to include, adjust the visibility (public or private), and even protect the link with a password for added security.
   
   
   
   

3. If you're sharing a schedule that contains sensitive or exclusive information, the Link Properties section allows you to add an extra layer of security and clarity.
   
   

   • Link Name: Use this field to create a unique, recognizable name for the link you're generating. This is especially helpful if you're managing multiple schedules and want to easily keep track of which link is for which audience (e.g., "Volunteer Access" or "Team Schedule").
     
     

   • Password Protection: Add a secure password to restrict access to this particular schedule. This is especially useful if the schedule is intended only for a specific group, such as internal team members, VIP attendees, or event staff. Password protection helps ensure that only the right people have access, keeping internal or private information from being shared accidentally.
     To enable this, enter a password with:
     
     

     • At least 8 characters

     • At least 1 capital letter

     • At least 1 special character (like !, @, #, etc.)
       
       

   Once your settings are ready, click Generate and copy link to share securely.

   
   
   
   
4. Once you’ve entered a secure password and (optionally) a link name to help you identify the schedule, a unique link will be generated. You’ll then have the option to Copy link and password with one click. This allows you to easily share the schedule and access credentials with the appropriate team members, guests, or attendees, all while keeping the information protected and limited to those who need it.
   
   
   
   
   

5. Once you create a shared link, it will appear under the "Shared links" tab, this tab only becomes visible after at least one link has been generated.

   From here, you’ll be able to:
   
   

   • View and manage all your shared links in one place

   • Edit the link name or password

   • Copy the link and password to share with others

   • Delete the link if it’s no longer needed

   • Toggle the link’s status (Live/Inactive) to control whether it’s currently accessible
     
     

   This centralized view helps you keep track of what’s been shared, who has access, and make quick updates as needed.
   
   
   
   

6. The Embed feature allows you to generate a custom iframe code to display your schedule on external websites. You can tailor what appears in the embed by:

    

   1. • Selecting a date range to limit which sessions are shown

      • Choosing a default view for how the schedule loads

      • Filtering sessions by specific Tracks (like Outdoor or Children's Activities)

      • Narrowing content by Types (such as Food Sessions or Challenges)
        
        

      Once configured, simply copy and paste the embed code wherever you want the schedule to appear. Learn more about embedding Eventeny features on your website here.