Locating Your Event Dashboard
Log in to Eventeny with your email and password.
Hover over the "Organize" tab at the top of the homepage and select the event you wish to create applications for.
Getting Started
This is your event dashboard. Click “Artists, Vendors, & Exhibitors” arrow on the left-hand side. Additional options will appear in the navigation. Select “Applications" at the top.
On the right-hand side, you will have two options: “+ New Application” OR “Create from Template.”
If you choose to create from template, select the type of application you’d like to create from the drop-down menu.
If you do not see the application you would like to create, then proceed with the “+ New Application” option above.
Adding General Application Info
You will need to fill out the general application information first before you can customize the application.
Title: Name your application clearly to reflect its purpose.
Category: Select the appropriate category, such as “Arts and Crafts”.
Deadline: Set a final date for vendors to submit their applications.
Description: Provide key details about the event and what vendors need to know.
Terms & Conditions: Outline the rules and guidelines vendors must agree to.
Visibility: Decide if the application is public or private ( applicant can apply by link-only).
Payout Method: Choose how to receive payments, with Stripe recommended for faster payouts.
Editing Permissions: Specify if vendors can edit their application after approval, after submission, or no restrictions.
Sales Tax Rate: Enter the applicable sales tax rate for your event.
Primary Contact: Assign a primary contact person.
Map Connectivity: Link the application to an event map if applicable.
Once all the fields are completed to your liking, click the "Save" button at the top of your page.
Customizing Your Application
You can now add more information to your application by going back to the "Applications" page and clicking the blue "Edit application" button at the bottom.
Click the ✎ symbol at the top right to edit the general information you previously filled out and to begin customizing your application.
Upload Documentation
Scroll down to upload documents, files, instructions, and waivers pertaining to your event. It is best to include documentation that is important and should be reviewed by the applicant. If you are looking to have the applicant sign documentation, check out this article on how to send contracts to your applicants. Click the "+New Upload" button to begin uploading your files.
Picture Uploads
Next, specify your photo requirements if you want applicants to upload pictures. Toggle the 'Allowed' or 'Not Allowed' option by clicking the ✎ icon to enable or restrict photo uploads.
Additional settings you can edit are:
Minimum Picture Requirement: Set the minimum number of pictures applicants must upload.
Maximum Picture Limit: Set the maximum number of pictures applicants can include.
Picture Instructions: Provide specific guidelines for applicants to follow.
Include Pictures in Jury: Decide if these pictures should be judged by jurors.
You can ask applicants to answer questions about their uploaded pictures. All questions are optional unless you toggle them as required, which will display a red asterisk.
Questions
Choose the questions to ask your applicants. Asterisked questions are mandatory and cannot be edited. Questions with a toggle can be switched between required and optional. Even when toggled off, these questions will remain visible but are not required to proceed to the next step.
Custom Questions
You have the option to create custom questions that are not included in the pre-written questions. Click the "+New Question" button.
Fill out the following fields to create your question:
Question: Define the question you want to ask.
Answer Type: Choose the format for the response, such as Short Answer, Multiple Choice, Drop Down, Checkbox, Paragraph, File Attachment, Signature, or Numeric.
Answer Required: Determine if the applicant must answer this question.
Description: Provide any additional or relevant details for the question.
Show Question Only If An Answer Is Selected: Toggle this option to display the question only if a specific answer is selected for a preceding question.
Conditional Questions
To create conditional questions, you will need to first select an Answer Type of "Multiple Choice", "Checkbox, or "Drop Down", this question will serve as the parent question.
Enter in your answer choices.
You can also limit the number of applicants who can select a particular answer by clicking the three dots next to the answer choice and toggling "Add Selection Limit."
Next, you will need to create another question that serves as the child question to the parent question, created in the steps above. Click on the "+New Question" button, select the answer type and fill in the answer choices as normal.
To make the child question conditional to the parent question, toggle the "Show Question Only If An Answer Is Selected" option.
Select the question and answer that must be completed before the conditional (child) question appears.
Click the "Save" button when done.
Once the conditional question is saved, it will display as a sub-question in the "Questions" section of your application dashboard.
Repeat the process above to make additional conditional questions as needed for each parent question you create.
During the application process, applicants selecting an answer to a conditional question will prompt additional questions to appear.
Booth & Space Prices
If you connect a map when filling out the general application information above, it will be displayed in the "Booth & Space Prices" section. Clicking on the "Booth Prices" button will open the map editor. In the map editor, you can edit your booths, set prices, and more. You can learn more about map creation through this master guide.
Additional Prices
In this section, you can create prices for additional things like special booths, electricity, use of a tent, and etc. Click on the "+ New Prices" button.
When creating an additional price, you will have the option to fill out the following fields:
Category: Slect the category of the price (Booth or Space, Rental, Fixed Fee, or Other)
Type: Choose the space type (Single Booth, Double Booth, Deep Booth Space, or Other)
Title: Choose a descriptive title for the price or fee.
Amount: Enter the fee amount that you would like to charge the applicant for this fee type.
Refundable: Specify if the fee is refundable for the applicant. You will be able to refund the charge as an admin, but this will notify the applicant that the fee is eligible to be refunded.
Quantity Available: Select the available quantity for booth/space or rental. This field won't appear for fixed fees.
Maximum Quantity Allowed: Set the maximum number of slots the applicant can select.
Charge Process: Select how the price will be charged (Upon Submission, Immediately after Approval, Scheduled Date After Approval, or Manually)
Fees: Choose whether to pass, absorb, or split the processing fees with the applicant.
Payment Plans: Allow your applicant the option to pay the price in split payments by toggling on 'Installments'. To learn more about setting up payment plans, read this guide.
Time Restriction: Specify if the fee will have a deadline, ideal for early bird pricing.
Description: Provide details about the price or fee visible to the applicant when applying for the event.
Click the "Save" button when done.
Custom Messages
Create custom messages that send out automatically for submitted, approved, rejected and waitlisted applicants. Click the pencil icon to enter in your custom message.
Jury Set Up
Create jury questions to be judged by jurors upon submission of the application. Click " + New Jury Question" to add a jury question. You have the option to fill out the following fields:
Question: Define what you want the juror to assess.
Question Type: Choose if the juror should give a rating, vote (yes/no), or write a paragraph.
Visible to Applicant After Decision: Decide if the applicant can see the juror's response post-decision.
Minimum Score: Set the lowest possible score for the question.
Maximum Score: Set the highest possible score for the question.
Weight: Assign importance to the question relative to others.
Click the "Save" button when done.
Application Options and Statistics
Back on the "Applications" page, you can view some basic statistics pertaining to your application right underneath the title: visibility, deadline, price, publish status, and how many applicants were approved, rejected, etc. and the description.
If you want potential applicants to see your application, be sure the publish status toggle is switched to "Published." You can also do this on the application editing page at the top where it says "Status."
Underneath the statistics section, there are four options: preview, copy, share and remove.
You can also share and embed your applications at the top right corner under the "Options" dropdown menu.