ℹ️ Plan Availability
This feature is available on the Plus, Pro and Premium plans.
To upgrade your plan, reach out to customer support.
Welcome to the Jurying section of Eventeny! Below you will learn all of the necessary information to make jurying a breeze for both you and your team of jurors!
ℹ️ Info
Please note that this feature section is available only for the Artist, Vendors & Exhibitors and Other Applications tabs. This tutorial follows the same steps for each tab.
Invite Jury Team Members
ℹ️ Info
Before adding team members, please be sure to have already created all of your applications that require jurying. You can learn how to do that here.
The first thing you need to do is invite your team of jurors to have access to your event application submissions. Here's how to do that:
Make sure you are logged into Eventeny.
At the top of the home page, hover over the "Organize" tab and select the event you wish to work with.
This is your event dashboard. On the left sidebar, under the "Home" tab, select "Team members."
This is your team members page, where you can invite people with different permission levels to help manage your event. To learn more about adding team members, check out this article here. To add jurors to your event, select the "Add new admin/member" button.
A separate window will appear asking you to fill out some information pertaining to the juror. Go ahead and fill that out to the best of your ability.
On the right-hand side is an area asking you to set the team member's permissions. In this case, you want to set the permissions for the team member to "Jury" under the Artist, Vendor & Exhibitor and/or the Other Applications drop down menu(s).
After that selection, it will ask you to specify which applications/submissions you want the juror to have access to. If you only want them to have access to one or a select few applications, select "Custom" under the applications drop down menu.
When you are finished, click the blue "Set permissions" button at the bottom.
Congratulations! You have added your first jury member. The member will receive an email notification along with a link to get set up with being a juror with the applications/submissions you selected.
You may proceed (if applicable) with adding more jury members by continuing to follow the steps listed above. In the meantime, you may notice three action options next to the jury members: resend invitation, update permissions, and remove.
To the left of that, you'll be able to see which permissions the team member (juror) has. In this case, the team member permissions below show that they are a Jury member for the Artists, Vendors and Exhibitors and the Other Applications tab. It also indicates that they only have "viewing" permissions, meaning that they can only view the applications/submissions to jury them.
Lastly, under the team member's name, it shows if their invitation is pending or how long they've been a team member.
Locate the Jury Set Up Section
Now that your jury members have access to your event and the appropriate applications/submissions, it is time to navigate to the jury set up section within your application(s) and proceed with implementing the jury scoring systems.
On the left side bar, under the "Artists, Vendors and Exhibitors" (or "Other Applications") tab, select "Applications."
This is your applications page. Provided that you have created your application(s) already, go ahead and click the blue "Edit Application" button.
This is your application editing page. Scroll all the way down to the bottom until you see "Jury setup."
Set Up Jury Scoring Systems
The is the Jury setup section. To begin creating jury questions for scoring purposes, click the blue "+ New Jury Question" button towards the top right corner of the section.
You will be asked to fill out some relevant information, including the "Question Type." This refers to the type of scoring system you want your jurors to follow. Below is an explanation of each of them.
When you are finished creating your jury question, click the blue "Save" button at the top right corner of the section.
Rating System
The first question type is "Rating." This type is best used if you'd like your applicants (submissions) to be scored using a rating system, such as a 1-10 scale, for example:
When you select this question type, you'll be asked to input a minimum and maximum score of your choosing as well as the "weight" of the score.
The weight refers to the value you place on the jury question itself. For example, if the question happens to be a major deciding factor on which applicants get approved, it may be appropriate to weigh the question as a 10.
Vote System
Next is "Vote." This type is best used for jury questions that require a simple yes or no answer.
When you select this question type, you'll be asked to input the "weight" of the score. The weight refers to the value you place on the jury question itself. For example, if the question happens to be a major deciding factor on which applicants get approved, it may be appropriate to weigh the question as a 10.
Paragraph System
The last question type is "Paragraph." This type is best used when a jury question requires a short answer. For example, if the question asks the juror to describe an artist's medium or art style, the "paragraph" question type would be the most suitable, as it will allow the juror to type out a short answer to the question.
How Do I View Jury Scores on My Submissions?
On the left side bar, under the "Artists, Vendors and Exhibitors" (or "Other Applications") tab, select "Submission list."
This is your submissions page, where all of your applicants will populate upon completing registration to your event. After a submission (applicant) is scored, it will populate under the "Avg Score/Jurors" header at the top of the submissions list.
In the example below, the weight was set to 10 on a 1-10 scale, and was scored a 10. The first number indicates what the average score of the submission is, followed by the second number that indicates how many jurors have scored it.
In this case, the average score is a 30 out of 1 juror that scored the submission.
Can I Jury My Submissions Myself?
You definitely can if you'd like! Remaining in the "Submission list" of either the Artists, vendors & exhibitors or other applications tab, you can jury your submission yourself by selecting the "jury and score" button written in blue text under the "Actions" header.
A separate window will appear with the applicant's relevant information pertaining to the question such as photos, along with the jury questions you created before. You can review the submission and answer the questions accordingly.
When you are finished, click the blue "Save" button. You can also edit the score at any time, regardless if you or another team member submitted the score.