Skip to main content

Issuing Refunds on Applications

Learn how to process full or partial refunds for vendor application payments on Eventeny, including locating submissions, issuing refunds, and understanding ACH refund limitations.

ℹ️ Info

This article assumes that you have already created an artist, vendor, and exhibitor application. If not, please read this article first to create your first application.

LOCATE YOUR ARTIST, VENDOR, EXHIBITOR APPLICATIONS

Make sure you are logged into Eventeny.

At the top of the home page, hover over the "Organize" tab and select the event you wish to work with.

Eventeny 'Organize' dropdown menu showing 'CosmicCon' selected in the 'My Events' section.

This is your event dashboard. On the left sidebar, click "Applications" under the Artists, Vendors and Exhibitors tab.

Sidebar of the Eventeny platform showing event details for 'CosmicCon', with 'Applications' under 'Artists, Vendors & Exhibitors' highlighted.

SEARCH/FILTER YOUR SUBMISSION LIST

Locate the submission you'd like to refund by using the search bar at the top of the page. You can search by business name, contact name, email address, application, or tag.

an image showing users the search bar at the top of the submission list page

You can also click "Filters" to the right of the search bar to filter by application type, status, or series (event dates, if you have a recurring event). Additional filter options for application questions and pricing will populate after an application filter is applied, if applicable.

Filter options in Eventeny for selecting event series, application status, payment status, and invoice status.
Filter dropdowns showing options to filter by 'Application', 'Question', and 'Price' on the Eventeny platform.

Select the submission you would like to refund by clicking "view submission" written in blue text to the right of the submission.

an image showing users the submission page with the 'view submission' button highlighted on the top right.

Process A Partial Refund

Once you click "view submission," scroll down to the "payment" section. Please note that the credit card information below is not real.

Payment section for a single booth showing title, quantity, amount, and other payment details. The 'Payment' heading is highlighted.

On the right-hand side, click "refund" written in red text on the item or price option you'd like to process the partial refund for.

Payment section showing a refund option highlighted next to the payment details.

A pop-up will appear, from the dropdown menu under "refund payment," select "partial refund and type in the amount you would like to refund. Keep in mind that refunding cannot be reversed.

A refund screen showing a partial refund option with a current balance of $29.22. The refund type is set to 'Partial refund' with a field for entering the refund amount, followed by the buttons 'Close' and 'Submit'.

When you are finished, click "✓ Submit" at the bottom of the pop-up.

To confirm, the "refunded" column should now reflect the amount that was refunded, and the "Status-Receipt" column should now have a red tag that says "partially refunded" on the item that the refund was processed under. Under the "partially refunded tag," in the "Status-Receipt" column, you can preview the receipt processed by Stripe by clicking on the receipt number written in blue text. The document will open in a new tab.

Payment list showing details for a single booth. The total amount is $25.00, and $20.00 has been refunded, leaving a net payment of $9.22. The status shows 'Partially refunded'.

Process A Full Refund

Processing a full refund follows similar steps to processing a partial refund listed above.

Remaining on the "Payment" section of the submission, select the refund button once again.

A payment screen showing details for a transaction. The total amount is $25.00 for a single booth, and the 'refund' button is highlighted.

On the drop-down menu, select "Full refund." Keep in mind that refunding cannot be reversed. When you are finished, click ✔ Submit.

A refund screen showing a full refund option with a current balance of $2,311.70 for a 10x20 booth. The refund type is set to 'Full refund', and there’s a confirmation message about refunding the full amount.

To confirm, the "refunded" column should now reflect the amount that was refunded, and the "Status-Receipt" column should now have a red tag that says "refunded" on the item that the refund was processed under. Under the "refunded tag," in the "Status-Receipt" column, you can preview the receipt processed by Stripe by clicking on the receipt number written in blue text. The document will open in a new tab.

A payment list showing transactions for a single booth, a 10x20 booth, and an electrical outlet. The single booth has a partial refund, the 10x20 booth is fully refunded, and the electrical outlet shows a charged status. The total refund for the 10x20 booth is $2,311.70.

⚠️ Heads Up

ACH Payments are only able to be refunded within the first 90 days of payment. After 90 days it is not possible to refund due to ACH regulations. This is not an Eventeny or Stripe limitation, and cannot be circumvented. If you need or are attempting to refund an ACH payment and it is failing, please check to make sure that the payment is within the 90-day window. If it is outside of the 90-day window, we recommend processing a return through alternative methods outside of the platform.

Did this answer your question?