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Understanding Volunteer Analytics

Learn how to view and export volunteer analytics on Eventeny, including submission totals, approvals by month, department breakdowns, and shift data exported as Excel reports.

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This feature is available on the Pro and Premium plans.

To upgrade your plan, reach out to customer support.

Find Your Volunteer Analytics Page

Make sure you are logged into Eventeny.
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​At the top of the homepage, hover over the "Organize" tab and select the event you wish to work with.
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Screenshot of Eventeny's homepage, a website for event creation and management. The white background features a central black search bar reading 'Search for events, applications, tickets or products.' Above the bar is the Eventeny logo flanked by 'Organize' and 'Participate' in dark gray font. A dark-gray magnifying glass icon sits to the right of 'Participate.' Three sections with bold dark gray headings follow the search bar. The first section is labeled 'My Events.' The second section, 'Event Management Tools,' contains subsections for 'Event mapping,' 'Ticketing/registration,' 'Artist, vendor & exhibitor management,' 'Volunteer management,' and 'Sponsor management.' The third section, 'About Eventeny,' includes subsections for 'Product overview,' 'Knowledge base,' 'Company values,' 'Community center,' 'Pricing,' 'Comparison guide,' 'Blog,' and 'Contact sales.'A black button below the carousel reads 'See all events' in white font. In the bottom right corner, a green button reads 'Create an Event' in white font.

This is your event dashboard. On the left sidebar, click the drop-down arrow of the "Volunteers" tab and select "Analytics."
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A screenshot of the Eventeny app homepage, designed for event management. The top section features a green banner with the text 'CosmicCon' and a checkbox indicating the event is live. Below the banner lies a navigation menu with icons for essential event functions like 'Home,' 'Artists, Vendors & Exhibitors,' 'Volunteers,' 'Applications,' 'Sponsors,' 'Tickets,' 'Fundraising,' 'Surveys,' and 'Other.' The most prominent section, 'Analytics,' is highlighted in blue text and surrounded by an orange circle indicating this is the page to click on.

About Volunteer Analytics

This is your analytics page. Here you can see a number of volunteer-related statistics such as total submissions, approved applications, and more.
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A screenshot of an analytics page, likely from a web analytics platform. The page is divided into sections. The top section has a menu bar with options likely including 'Home,' 'Reporting,' 'Analysis,' 'Data Sources,' 'Customization,' and 'Help.' The 'Reporting' section is highlighted in blue, indicating it's the current page. Below the menu bar is a breadcrumb trail, indicating the user's location within the platform. The breadcrumb trail reads 'Reporting, Acquisition, All Traffic.' The main content area of the page displays a table with various data points about website traffic. The table has a header row with column titles including 'Source,' 'Medium,' 'Sessions,' 'Users,' 'New Users,' '% New Sessions,' 'Bounce Rate,' 'Avg. Session Duration,' and 'Pages/Session.'Data rows below the header row include details about traffic sources. For example, a sample row might show 'Organic Search' in the 'Source' column, '(not set)' in the 'Medium' column, '100' in the 'Sessions' column, and so on.

Below is a view of your number of submissions by month and by application both in chart format.
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The screenshot displays a section titled 'Submissions by month,' which features a bar graph. The x-axis of the bar graph likely represents months, while the y-axis represents the number of submissions. The bars in the graph are colored in various shades of blue. Below the bar graph is another section titled 'Submissions by application,' which also features a bar graph. The x-axis of this graph likely represents different event applications, while the y-axis represents the number of submissions. The bars in this graph are also colored in various shades of blue.

Lastly, you'll also see the number of approved volunteers per department, if applicable. Additionally, you can use the Volunteer List with Filters to view volunteer assignments by department. Simply access the Volunteer List, apply filters located to the right of the search bar, and select the desired department to see which volunteers are assigned to specific shifts or roles.

Export Volunteer Analytics

To export data from your volunteer application submissions, simply click the "Export Data" button located at the top right of the page. From the dropdown menu, choose the specific data view you prefer: "Application breakdown", "Department shift breakdown", or "Volunteer shift breakdown". Once selected, you'll receive a prompt to open the spreadsheet using Excel. Alternatively, you can export the Submissions List with Department Info for a more tailored report. During the export process, you have the option to customize the fields included, ensuring the final file meets your specific needs.

A screenshot of a button that is titled 'Export Data' with a drop displaying the reports that can be exported. The reports are titled 'Application Breakdown', 'Department Shift Breakdown', and 'Volunteer Shift Breakdown'.
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